Company & School Policies

Attendance and Commitment to Class Policy

We truly expect our students to attend every class in which the student is registered. Ballet is a disciplined art form that requires a student to be completely committed. Students who do not attend class on a regular basis will quickly fall behind, and not build the necessary skills and strength needed to succeed and move to a higher level.

Students are expected to notify the school in the event they will be absent from class.

The ONLY acceptable excused student absences are illness, injury, observance of a religious holiday, or family emergency.

Virginia Ballet Company and School expects all classroom work, in all forms of dance offered, to be taken very seriously. The accumulation of class absences and tardiness to class will be strongly considered and will hinder a student’s eligibility to be promoted to the next level of training, go on to pointe, or may impact a student’s ability to perform in productions. Consistency and focus during classroom training are the most important components in the progress of our students.

Students at the higher levels are required to attend all warm-up classes scheduled before rehearsals and performances. NOT attending warm-up classes may hinder the student’s eligibility to be cast in the ballet or a particular role. The teacher reserves the right to ask the student to sit and observe the rehearsals only. This is for the safety of our students. It is very important for students to warm up their muscles properly to prevent potential injury. If a student must absolutely miss a warm-up class, it is the responsibility of the student to inform the teacher and to arrive as early as possible to properly warm up before being allowed to dance.

  • Students should NOT attend class or rehearsal in the event of illness, to reduce the possibility of making others ill.
  • Students who may have an injury are welcome to observe their classes or rehearsals.
  • During preparation for performances some regularly scheduled class time may be used for rehearsal.
  • If a student must miss a class or rehearsal, he/she should leave a note or call the office and leave a message for the instructor or Artistic Director.

 

Punctuality Policy:

Students are expected to arrive on time and be in complete uniform, including proper dance shoes and hair secured neatly before their scheduled class is ready to begin. For students arriving more than 10 minutes late for any scheduled class, the teacher reserves the right to ask the student to sit and observe the class only. This is for the safety of our students. Exercises at the beginning of all classes at all levels are very important and designed to warm up the student’s muscles properly. Missing these exercises could cause injury.

Please notify the school as soon as possible if you find you will be late for class so the Registrar can inform the appropriate instructor.
 

Student Class Make-up Policy:

  • Students may make up a missed class by attending another class of the SAME LEVEL or a LOWER LEVEL.
    Students and or parents must call and pre-arrange a make up class.
  • Students must make up missed classes within the same calendar month. A make-up class may be scheduled in advance of the excused absence.
  • Classes missed the last week of a month should be made up within the first week of the next calendar month when a student returns to class.
  • Missed classes do not accrue from one month to another month, nor from one session to another session.
  • Missed classes not made up will be lost classes.
  • Tuition will not be refunded for unattended classes or classes that are not made up.
  • Students must check in and let both the registrar and the instructor of the class know they are attending a make-up class.
  • Virginia Ballet Company and School cannot add additional classes or extend the calendar school year to make up for classes missed due to inclement weather or emergency/ unexpected school closings. Refer to Inclement Weather Policy for complete information.

Students with prolonged absences due to illness or injury must bring a doctor’s note upon returning to class stating student has recovered medically and is physically healthy enough to return to class. Student may then resume his/her regular schedule of classes.

Students should make every effort to make up all missed classes. Students missing more than 10 percent of their enrolled classes, and NOT making up those missed classes may result in the student not being promoted to the next level. 
 

Class Level and Promotion Policy:

Virginia Ballet Company and School’s faculty make all decisions regarding the placement and promotion of all students to a higher level. The decision to move a student to the next level of training is based on the student’s own merit, understanding of vocabulary, technique, and the ability to demonstrate those skills. Overall strength and maturity are factors as well. Students with absences totaling more than 10 percent of their enrollment who have NOT made up those missed classes may seriously jeopardize their eligibility for promotion to the next level of training.  
 

Class Observation Policy:

Virginia Ballet Company and School has two scheduled parent observation weeks through out the year. Please check your Virginia Ballet Company and School calendar for these scheduled dates. Teachers of individual classes reserve the right to open or close classroom doors and windows at all other times throughout the school year.  
 

Production Policy:

  • The Artistic Director makes all decisions concerning casting, choreography, and costuming.
  • Casting is done by auditions, class observation, and rehearsal observation.
  • Students who DO NOT attend all assigned rehearsals will be dropped from the cast except in some cases of absence due to illness, injury, observance of religious holidays or family emergencies.
  • Dancers in productions must pay a costume fee, up to $150.00, and will be provided with costumes and accessories except for shoes and tights. Fees cover costs for costume maintenance including alterations, repairs, and expenses for cleaning after each use.
  • All costumes and accessories are the property of the Virginia Ballet Company and School and are loaned to students in advance of performances. Students are expected to return costumes in the same condition that they received them. No alterations are allowed without permission.
  • Students and parents are responsible for checking and noting their own rehearsal schedules, as well as any updates or changes posted.

Students at the higher levels are required to attend all warm-up classes scheduled before rehearsals and performances. NOT attending warm-up classes may hinder the student’s eligibility to be cast in the ballet or a particular role. The teacher reserves the right to ask the student to sit and observe the rehearsals only. This is for the safety of our students. It is very important for students to warm up their muscles properly to prevent potential injury. If a student must absolutely miss a warm-up class, it is the responsibility of the student to inform the teacher and to arrive as early as possible to properly warm up before being allowed to dance.

Students are expected to notify the school as soon as possible if you find you will be unable to attend any scheduled rehearsals.
 

Behavioral Management Policy:

Virginia Ballet Company and School requires all students and parents to sign and verify upon registration and entrance into our school program that they have received, read, understand, and agree to the terms of the Virginia Ballet Company and School’s Standard Code of Conduct: Rules and Regulations, Dress Code, Attendance and Commitment to Class, Punctuality, Student Class Make-up, Class Level and Promotion, Class Observation, Production, Behavioral Management, Tuition and Withdrawal, and Inclement Weather Policies. Once signed, the regulations and conduct agreement is then kept on file in each student’s record. 
 

Tuition Policy:

Students must decide on a tuition payment plan and remain on this plan throughout the school year.
No refunds are given on classes missed due to inclement weather or emergency closings of the school.
Tuition rates will be prorated when students register for classes for a term that is already underway.
No student will be admitted to class after the 15th of the month if his/her account is not current.
Delinquent accounts must be settled before a student may register for a new session/semester or attend production rehearsals.

 

Withdrawal Policy:

Classes and staffing are established based on enrollment at the beginning of the term. Therefore student withdrawal has an impact on the expenses of the school, a non-profit institution.

Students at or below the level of Ballet I may withdraw upon 30 days notice in writing with no penalty. Students above the level of Ballet I may withdraw but will forfeit the remaining tuition. Registration fees are NOT refundable.

The registration fee is NOT refundable or transferable, and tuition at levels Ballet II through Advanced is NOT refundable. Exceptions may be made only in the case of serious illness, injury or transfer outside the Metropolitan area.
 

Non-Discrimination Statement:

It is the policy of Virginia Ballet Company and School to provide equal opportunity for all students and employees. Virginia Ballet does not discriminate based on race, color, religion, gender, sexual orientation, marital status, national origin, age, disability, or status as a Vietnam-era or special disabled veteran, in accordance with applicable Federal laws.